Saint Louis University offers a Spanish visa service to streamline the visa application process for SLU students going to SLU-Madrid.
Using the Spanish Visa Service
Please note: The following information is only intended for students from SLU's St. Louis campus using the SLU visa service and studying abroad for one semester or academic year. Non-SLU study abroad and SLU-Madrid permanent students may contact email@example.com for additional visa support.
To use SLU’s Spanish visa service, you must:
- Be enrolled at Saint Louis University or another higher education institution from one of the following states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota or Wisconsin. Only students who have a Student ID from an institution within these states are eligible to use the Chicago consulate.
- Be accepted to SLU-Madrid.
- Have paid the SLU-Madrid 225 euro confirmation fee.
- Have a passport that is valid for three months beyond the end of your semester at
- Check the academic calendar for exact program dates.
- If necessary, renew your passport.
- Take note: You will have to send your passport away for up to four months while the visas are being processed. If you’re going to need your passport during that time (approximately April through July for fall semesters and September through early December for the spring semester), you will have to file your visa on your own.
You must submit your completed forms to the Office of International Services by the deadline. For students who are not at SLU when using this service, this means your paperwork must be received by the deadline, not just postmarked. These dates are non-negotiable.
- For students studying abroad in fall of the academic year, paperwork is due by April 5 at 4 p.m.
- For students studying abroad in the spring, paperwork is due by Sept. 18 at noon. The visa service fee is due by Sept. 13 at 4 p.m.
- Two copies (one-sided) of the Application for National Visa Form. Fill out the appropriate application, then print two copies (one-sided).
- Pay the SLU visa service fee via SLU billpay and the 225 euro confirmation fee by Sept. 13 at 4 p.m.
- Two passport-style photos. These can be taken in the Office of International Services for free, or at your local post office or many chain pharmacies for a small charge. Glue (do not staple) these photos to your visa applications.
- Your original passport, with at least three months’ validity after your program ends.
- Non-U.S. citizens must also have a U.S. Visa with I20/IAP66 or Alien Registration Card.
- Two copies of your passport’s photo page.
- A copy of a photo ID that proves you live within the Chicago consulate’s region (for current SLU students, your student ID is acceptable).
- Proof of admission to SLU-Madrid and proof of insurance. If you’re a current SLU student, we’ll take care of this part after you pay your 225 euro confirmation fee. If you’re not a current SLU student, SLU-Madrid will send you these letters in the mail. You must send in the original letters, not photocopies.
- Evidence of funds — notarized letter from either your guardians that proves you will have enough money to afford living in Spain (the recommended amount for the Chicago Consulate is 538 euros per month). Please use the English/Spanish Guardian Financial Support Letter. If you’re a current SLU student and you receive at least $3,500 in SLU scholarships, we’ll get that information from Student Financial Services for you.
- A notarized visa authorization form. Please note that this form cannot be signed or dated until you are with a notary. This service is available in the Office of International Services.
- A visa information form. This tells the Office of International Services where to mail the visa once it is processed. We recommend a permanent address — wherever you’ll be over Christmas or in the summer — to make sure you get the visa and passport back before you leave for Madrid.
- An acknowledgment form. Students using the visa service must acknowledge that they will not be able to redeem their passport from the consulate until their passport and visa has been completed.
If you’re a student from SLU's St. Louis campus attending SLU-Madrid but not using SLU’s visa service, you can still meet with us to make sure your visa application is completed correctly. Just email firstname.lastname@example.org to set up a meeting. You’ll also need to make an appointment with your consulate — many of them require in-person meetings — to turn in your visa application. It is important to do this early, as many consulate appointments fill up quickly. If you can’t get an appointment, you can’t get a visa — and SLU cannot intercede on your behalf. Make sure you review the specific documents required for your consulate as requirements may vary.
If you’re attending SLU-Madrid for more than one semester, you’ll need a different visa. Follow the steps laid out above, but you’ll need a few more pieces of paperwork.
- Background check that is authenticated with the Apostille of the Hague Convention. There are a few options for where this can be done; please contact us at email@example.com to decide which route is best for you.
- Doctor's statement indicating that you have been examined and found free of any contagious diseases. This statement must include your name exactly as it appears on your passport, be dated within the past three months, be signed by an M.D. and be printed on the doctor’s letterhead.